Vendor Registration 2018

Gluten-Free for Life Expo, 2018

On March 24, 2018 the Gluten-Free in Florida Support Group is pleased to present our seventh annual Gluten-Free for Life Expo in St Petersburg, Florida. We cordially invite you to join us. Our event is unique in that it’s run by the Celiac, Gluten-Free Community for the Community.  And while our event is open to the public we take great pride in knowing that 95% of our visitors come directly from the Gluten-Free Community.  This is a terrific chance to market to your target audience on the Florida West Coast.

March 24th, 2018 - 11:am till 4:pm
St Petersburg Coliseum 
535 Fourth Avenue N 
St Petersburg, FL   33701

In past years our attendance has been 600-800 people with an additional 50-75 children, who come to shop and sample from 55-60 Gluten-Free Vendors from around the country.  Our event is for one day only so we get a lot of foot traffic between 11:am and 3:pm with our activity leveling off by 4:pm closing time.  We work closely with local Support Groups giving you the opportunity to build lasting relationships with people who need, and love, your products.  We know you won’t be disappointed.

Vendor costs are affordable with no hidden charges. Up-charges are something we avoid by maintaining very simple, basic booth pricing.  Vendors are expected to offer a minimum of 600+ Samples for our Guests to try or take home and ALL products offered on the Vendors floor MUST be Celiac safe.  This is also a sell event so our Vendors can recoup booth costs and our Visitors can purchase products at discounted rates. 

We will have Sponsorships available from $500.00-$4,000.00 or if you prefer to simply vend our Vendors Fees are $300.00 ($350.00 w/electric) per 6ft table.  If you find you cannot attend we also have a Donation program where we accept product donations to be used in our Raffle Bags and at the Teens Fundraising Tables. 

Whether you want to Vend, Sponsor, or Donate product, we’d love to have you join us.  Let me know if you’d like more information or if you’d be interested in working with us in some way.  I look forward to hearing from you, thank you.

VENDORS - total of 60 available:
    Standard Vendor Booth – 8x10 $300.00
    Electric Vendor Booth - 8x10     $350.00

SPONSORSHIPS
Platinum Sponsor - ($4,000.00) Gluten-Free for Life Expo Sponsored by...
Gold Sponsor - two available ($3,000.00)
Silver Sponsor - three available ($2,000.00)     
Friend Sponsor - five available ($1,000.00)
Water Sponsor - six available ($500.00)



DONATIONS - $25.00 advertising fee



Checks must be made payable to:
     Gluten-Free for Life Expo
     P.O. Box 5433
     Largo, FL   33779

Carolanne LeBlanc
Coordinator and Registered Agent
727-280-5207 
The Gluten-Free for Life Expo is a section 501(c)3 charitable organization. 
All gifts and donations are tax deductible in accordance with the law.



Vendors are asked not to begin breakdown until the event closes at 4:00 pm.

Participating Vendors must be advertising or selling a product or service, which is in some way related to the Gluten-Free lifestyle. 

Samples
ALL Vendors are expected to offer samples to taste, try or take home. Samples can be distributed in 1 oz. cups if needed. Samples can be heated beforehand but there can be no open flames for cooking. Vendors should an ingredient list prominently displayed.

Donations
ALL Vendors are expected to offer full sized product(s) to be included in the Raffle Bags. Complete, single product, Raffle Baskets will also be accepted to be included in the Raffle drawings.  Please contact us for further information. Any food left at the end of the day will be accepted by the Tampa GF Food Bank. If the vendor’s product is frozen only or has a short shelf life, we will accept coupons/gift certificates in their place.

Electricity ($50.00 per table)
There is no cooking and no fire allowed on site. Each vendor that is doing any heating will need a fire extinguisher at their table. The Coliseum will have a Fire Marshal on site and they will check on these things. Please advise us immediately if you will be needing electricity. It is a standard 20 amp circuit placed beneath your table. All Vendors requiring electric should bring any drop cords they may need and blue painters tape to secure.

Refrigeration/Freezer Space
The Coliseum DOES NOT have any refrigeration or freezer space available. If you have frozen or perishable product you will need to provide your own coolers and dry ice that can be stored under your table for the day. 

Sales
This is a sell event so Vendors can recoup booth costs and Visitors can purchase products.  Vendor space will be approximately 8 x 10sq feet, which includes a standard sized 6ft table with white linen cover, 2 chairs, and electric if purchased. Vendors will be responsible for any taxes occurring from sales. 

Wi-Fi
The Coliseum does have free Wi-Fi. All vendors selling products are responsible for any and all sales tax applicable. The Gluten-Free in Florida Support Group is not to be held responsible for unpaid sales tax. 

Volunteers
Volunteers can be available for an additional charge. We require a minimum 30-Day notice for Volunteers to assist at your table. Volunteers will NOT be expected to sell your product. Any product remaining at the end of the day will be donated to the GF Food Bank in Tampa.

Tables
Pop-up displays for your table are welcome and electrical access is available for an additional fee. Banners and signage are allowed. For attendee safety, everything must fit on your 8x10 space. No exhibitor shall assign, sublet or apportion the whole or any part of their space contracted. No wall hung signage. 

The Day of the Event – SET UP MUST BE COMPLETE BY 9:30am

The Exhibits are open from 10:am to 4:pm - there will be a private Professionals/Volunteers Meet & Greet at 10:am until 11:am when the doors will be opened to the public.

Set Up
For those bringing in their own product the hall will be open at 8:am and there are two loading docks at the back of the building...with parking just beyond. All exhibitor inventory/supplies MUST be unloaded into the venue and set-up before the 9:30am deadline.

Clean-up
Exhibitors will exit with their merchandise and marketing materials by 5:30pm.

Shipping 
THE COLISEUM DOES NOT ACCEPT SHIPMENTS. 
Therefore, each vendor must handle shipping to their hotel or local representative. The Coliseum DOES have two loading docks that can be used the day of the Expo. They do have 3 carts in house. They DO NOT allow pallet jacks or forklifts on the building floor.

Food Safety
Food safety is a top priority, and we must abide by local regulations. Any distribution of open foods for sample or sale will require the necessary sales, health and food server permits. However, additional permits or certificates are not required from Pinellas County.

Promotional Grocery Bags
Attendees will receive a grocery bag distributed at the registration table. We will be happy to include yours in the distribution. If you wish to have your promotional grocery bag distributed please contact us for further information.

Publicity
ALL Vendors are required to announce their participation in the Expo in their own customer publications.  Press releases will go out to traditional and online media. Announcements will be made to our Gluten-Free Community through our support group’s website and listserv. Announcements will be posted in local markets and on internet social networking sites. If your registration and check were received by February 22nd your company name will be listed in our event program. 

Liability & Non-endorsement
In no case shall the Gluten-Free in Florida Support Group, its volunteers or members, be responsible for any loss, theft or damages by fire or injury to any person or article. It is necessary for all vendors to carry their own theft and other essential insurance if they deem it necessary.

Guests will be made aware that Gluten-Free in Florida Support Group does not necessarily endorse any of the products/services on display, but is simply making information and items available under one roof for their convenience.

"A Copy of the Official Registration and Financial Information may be obtained from the Division of Consumer Services by calling toll-free within the state. Registration does not imply endorsement, approval, or recommendation by the state."


1-800-Help-Fla (435-7352)     Www.Floridaconsumerhelp.Com

2 comments:

  1. Our pepper jellies are gluten free, but they are not made in a gluten-free facility, so we can't put the claim on our labels. Would we be disqualified as a potential vendor because of that?

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    Replies
    1. Could you please email to glutenfreeforlifeexpo@gmail.com it's easier to chat. It would depend on the care you take in preparing your jellies and you would need to have a 'possible cross-contamination' notice on your table. Everyone has different levels of sensitivities and we need to be aware of that. We try very hard to provide a safe environment for all of our guests.

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